Why Office Cleaning Matters and How to Keep Your Office Organised

Irrespective of what others tell you or what you might think, the first impression does matter when it comes to getting more customers to your small business and maintaining the trust of your existing customers. How your office looks and how well maintained you are keeping it will have a great impact on what kind of opinion your customers form about your business and your products or services. If you care about building a strong reputation for your business and a good relationship with your clients, start focusing more on keeping your workplace clean and welcoming for your customers. Invest in a good quality office cleaning service from CLEANA.

Why office cleaning matters

If you are still wondering why a clean office matters, contact office cleaning company, Clean Group today to know how routine cleaning can help improve your business reputation and branding and get you more leads and customers.

Today, a place of business is no longer just a place of business, but it is the reflection of your company’s brand image and reputation. Whether you run a small store or own a big corporate building, keeping it clean and well-maintained will enable you to make a great impression on all visitors, including potential customers, partners and investors, This matters because people will tend to form an impression of your company based on what they see when they visit your premises.

If you are maintaining a clean and fresh office environment, chances are that your visitors will be impressed and form a nice, positive image of your brand. They will instantly recognise your company as someone they can trust to do business with and someone who cares enough to keep its premises clean for its employees and visitors. This will help you turn more leads into customers and valuable relationships.

Keeping your office space clean and germ-free is also crucial to protect the health of your workers and visitors. If your office floors are dirty and there is dust on your couches, chances are that your guests or whoever comes in contact with dirty surfaces will catch allergies, germs and bacteria and can become very sick in no time. Now, you wouldn’t want your potential customers or investors to fall sick due to the lack of cleaning on your premises, would you?

At the same time, sickness among employees can be contagious and will spread to others like wildfire, forcing your employees to take sick leaves, which will not just affect your business but also your revenue as the company will be assuming the burden of paid sick leaves.

Therefore, office cleaning services are important both for the reputation and revenue of your business. A clean and tidy office will communicate a positive culture and values of your business, enhance the employee mindset and boost productivity, reflect a professional image of your company, and make sure to give the best value for the money spent on office design and interior. No matter how good your office interior is, it will fail to impress if your premises are always dirty and unclean.

Office Organising Tips: How to Keep Your Office Tidy

It may not seem like it, but keeping your workplace tidy can help you in more ways than one. First, it will help boost efficiency and productivity by reducing clutter. When there is less clutter, you’ll find things quickly and easily, which saves you time in the unnecessary hunt. Also, a tidy office looks better and more appealing and will encourage your employees to work more efficiently as well as reduce the chances of accidents due to cluttering.

Here are some ways to ensure that the things in your office are always well-maintained and organised.

1. Remove the papers you no longer need

Papers and files are the common things that cause clutter in an office, especially on the desks of employees. You must make sure that any paper or file that is no longer of use is gotten rid of immediately or disposed of properly. No employee should be allowed to pile up documents on their desks and must keep them organised at all times.

2. Build a record system

To properly maintain the files and papers in your office, create and use a proper record system. Any paper entering the office must be first recorded, preferably on a computer, and then sent to the appropriate department or disposed of properly. All mails coming in and going out of the office should be filed and recorded in proper folders on a central computer. Make sure that all files and every single paper is recorded in the most appropriate category, which also mentions the current whereabouts of the file or paper.

3. Use containers for supplies

There are numerous supplies coming to and used in an office. Without proper management, items such as pencils, pens, water bottles, soaps, stationery, papers, etc. will be lying around your desk or the office, making your premises look cluttered. Also, you might not be able to find a particular item when you need it. Use a system along with drawers, containers or baskets to arrange your office supplies.

4. Organise items by use

One of the best ways to organise the clutter in your office is to sort the various items by use and put them into different folders or categories. Try and place all similar items together. For instance, stationery can be put in a particular drawer, while kitchenware, glasses, etc. can be put into a separate cabinet. This will make your office look more organised and become more functional and efficient. Some of the categories you can make include stationery, files, fresh papers, used papers, pantry items, cleaning items, etc.

5. Use file folders

Again, files and papers are some of the most difficult to manage items in an office. To make it easy, you can consider using folders to sort and store files by categories or use. For instance, all medical records or insurance files can be stored in a single folder, which will make it easy to find and access these records in time of need.

6. Gather, remove and replace

Go through your office, collecting items that you find misplaced or not where they should be. Remove the items that are no longer needed, scrapped papers, empty pens, used paper cups, filled-up notebooks, broken wires, etc. Rearrange the things that are still usable and replace them at their appropriate places. Keep only what you need.

7. Keep only essentials at your desk

Rather than cluttering your office desk with all kinds of files and papers that you can get your hands on with stationery and multiple phones lying around and everything from your mobile, wallet and personal equipment kept on the desk, consider putting only what you essentially need on the desk and keep everything else inside drawers within easy reach. This will make your desk look nicer and you feel better.

8. Assign the notes when arranging items

If you find an item, such as a piece of paper, that is still needed but requires you to take a particular action on a later date, make a note on the paper itself or attach a side note mentioning the date and action that needs to be taken. Do this will all the files and documents that you are not ready to get rid of just yet.

9. Filter and sort the mail

The mails might just happen to be one of the top items cluttering your office. Not all mails you receive in the office are of use to you and some might just turn out to be spam. Instead of saving all your mails, you need to filter and sort them first to find and discard spam mails and keep only the useful ones. Then, you can consider labelling the mails according to their importance or purpose to make it easy to identify them later as you need to use them.

10. Use a colour-coded filing system

To make it further easier for you to identify files in different categories, consider using colour-coded files, i.e. different coloured files for different categories. This will also make your office look more tidy and efficient.

11. Keep your desk clean

Cleaning your desk should be the first thing you do after you enter the office. It doesn’t have to take up a lot of your time. Just set aside all the things on your desk and give the surface a nice intimate wipe using a clean cloth or disinfectant wipe. Also, wipe down any electronics, phones, monitors, keyboards, etc. Arrange the items back on the desk and put the ones that you are not planning to use immediately in the drawer. Keep your office desk clean and appealing. Make sure that all your office workers are doing the same and cleaning their desks regularly.

12. Create a dedicated printing station

Having all your printing needs in one place in a small corner of the office will not only make things easier for your workers but also make your office look tidy and cleaner as the papers and machines will now have a designated place. Rather than keeping the printer on your own desk, place it in a dedicated place that is accessible by everyone, which will also help keep your desk clutter-free.

13. Use your walls

Running out of space to store your files and other office documents? You can use your office walls to hang calendars, shelves, whiteboards and many other things. Hanging shelves and storage racks are now more in use than ever.

Lastly, when you need professional help, make sure to hire a reputable office cleaning company for routine cleaning and maintenance of your office in Sydney. Daily basic cleaning and monthly deep cleaning for offices is highly recommended to maintain optimum levels of hygiene in the workplace.